Absence and Vacation |
Default absence accrual patterns
New Sage People orgs contain a number of default absence accrual patterns designed to meet the needs of these countries:
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Australia (Generic)
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France (Generic)
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Germany (Generic)
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UK (Generic)
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US (Generic)
You can use these patterns as-is, modify them for your organization's needs, or export and import a pattern to use as a starting point for an additional pattern. The following sections provide more information about the key settings in the absence accrual rules belonging to the default patterns.
Australia (Generic)
Pattern features:
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Rate Unit: Hour
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Hours to Days Conversion: 8
The pattern includes the following absence accrual rules:
| Rule name | Accrues | Key settings |
|---|---|---|
| Annual Leave | Yes |
Accrues continuously, no reset Rate Per: Day Rate: 0.0548 No carry over expiry or limits Block Minimum Accrual: -0.1 Block Minimum Accrual: -40.00 Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Long Service Leave | Yes |
Set up to accrue after 10 years (120 months) Entitlement Start: 120 Rate Base: 352 Block Minimum Accrual: -0.1 Block Minimum Year End: -0.1 Block Maximum Length: 352 Block Maximum Total: 352 Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Personal (Carers) Leave | Yes |
Rate Per: Day Rate: 0.0274 Block Minimum Accrual: -0.1 Evidence Maximum Length: 8.00 Evidence Maximum Total: 3.00 Evidence Message: Please email a doctor's certificate for absences of 2 or more working days to your manager. Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Bereavement Leave | No |
Block Maximum Length: 16.00 Block Maximum Total: 16.00 Block Message: Your request exceeds the allowance for this leave. Please resubmit your request or contact your Manager or Human Resources |
| Birthday Leave | No |
Block Maximum Length: 8.00 Block Maximum Total: 8.00 Block Message: Your request exceeds the allowance for this leave. Please contact your manager. |
| Jury Service | No |
Alert Maximum Length: 0.50 Alert Message: Please provide Jury Service Certificate within 7 days of service. |
|
Leave Without Pay |
No |
Block Maximum Length: 455.00 Block Maximum Total: 455.00 Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Special Leave | No |
Block Maximum Length: 51.00 Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Unpaid Parental Leave | No |
Block Maximum Length: 1820.00 Block Message: Your request has exceeded your current balance. Please resubmit your request or contact your Manager or Human Resources |
| Unpaid Personal Leave | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Time off in Lieu | No |
No rates, minimum or maximum limits, alerts, or blocks. |
France (Generic)
Pattern features:
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Rate Unit: Day
Includes the following absence accrual rules:
| Rule name | Accrues | Description |
|---|---|---|
| Annual Leave | Yes |
Accrued entitlement is available to use in the next vacation year (deferred accrual). Rate Per: Month Rate: 2.5 Reset Day and Month: 1 June Carry Over Months: 3 Maximum Carry Over: 5.00 Block Minimum Year End -0.10 |
| RTT | Yes |
Rate Per: Month Rate: 1.00 Reset Day and Month: 1 June Carry Over Months: 3 Block Minimum Year End: -0.10 |
| Compassionate Leave | No | Block Maximum Length: 4.00 |
| Jury Service | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Maternity | No | Block Maximum Length: 365 |
| Paternity |
No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Sickness | No |
Block Maximum Length: 14.00 Block Maximum Total: 20.00 Evidence Message: Doctor's certificate must be provided for absences of 7 or more working days. |
| Unpaid Leave | No |
No rates, minimum or maximum limits, alerts, or blocks. |
Germany (Generic)
Pattern features:
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Rate Unit: Day
Includes the following absence accrual rules:
| Rule name | Accrues | Description |
|---|---|---|
| Annual Leave | Yes |
Rate Per: Month Rate: 2.0833 Reset Day and Month: 1 January Carry Over Months: 3 Maximum Carry Over: 5.00 Block Minimum Year End: -0.10 |
| Care of the Sick Child | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Funeral | No |
Block Maximum Length: 4.00 Block Message: There is a 4 day limit for funeral leave |
| Marriage Leave | No |
Evidence Maximum Length: 1.00 Evidence Message: Please supply marriage certificate |
| Parental Leave | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Sickness | No |
Block Maximum Length: 14.00 Block Maximum Total: 20.00 Evidence Message: Doctor's certificate must be provided for absences of 7 or more working days. |
| Unpaid Leave | No | No rates, minimum or maximum limits, alerts, or blocks. |
UK (Generic)
Pattern features:
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Rate Unit: Day
Includes the following absence accrual rules:
| Rule name | Accrues | Description |
|---|---|---|
| Annual Leave | Yes |
Rate Per: Month Rate: 2.0833 Reset Day and Month: 1 January Carry Over Months: 3 Maximum Carry Over: 5.00 Block Minimum Year End: -0.10 |
| Compassionate Leave | No | Block Maximum Length: 4.00 |
| Jury Service | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Maternity | No |
Block Maximum Length: 365.00 Earliest Parental Leave Start: 77 Latest Parental Leave End: 0 Earliest Parental Leave End: 14 |
| Paternity | No |
Block Maximum Length: 14.00 Block Maximum Total: 14.00 Earliest Parental Leave Start: 0 |
| Sickness | No |
Alert Maximum Length: 1.00 Evidence Maximum Length: 7.00 Block Maximum Length: 14.00 Block Maximum Total: 20.00 Evidence Message: Doctor's certificate must be provided for absences of 7 or more working days. |
| Unpaid Leave | No |
No rates, minimum or maximum limits, alerts, or blocks. |
US (Generic)
Pattern features:
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Rate Unit: Day
Includes the following absence accrual rules:
|
Rule name |
Accrues | Description |
|---|---|---|
| PTO | Yes |
Rate Per: Month Rate: 1.25 Reset Day and Month: 1 January Carry Over Month: 3 Maximum Carry Over: 5.00 Block Minimum Year End: -0.10 |
| Bereavement Leave | No | Block Maximum Length: 4.00 |
| Jury Service | No |
No rates, minimum or maximum limits, alerts, or blocks. |
| Maternity | No |
Block Maximum Length: 365.00 Earliest Parental Leave Start: 77 Latest Parental Leave Start: 0 Earliest Parental Leave End: 14 |
| Military Leave | No | Block Maximum Length: 4.00 |
| Paternity | No |
Block Maximum Length: 14.00 Block Maximum Total: 14.00 Earliest Parental Leave Start: 0 |
| Personal Leave | No | Block Maximum Length: 8.00 |
| Sickness | No |
Block Maximum Length: 14.00 Block Maximum Total: 20.00 Evidence Message: Doctor's certificate must be provided for absences of 7 or more working days. |
| Unpaid Leave | No | No rates, minimum or maximum limits, alerts, or blocks. |