Work Days Patterns | Tips

Tips and tricks for work days patterns

  • If the org has multiple work days patterns with different working days, use a consistent naming convention. This makes the work days patterns easier to find, understand and reuse.

    For example, if full time team members work Mon, Tue, Wed, Thu, and Fri, some part time employees work Mon, Tue, and Wed, and some part time employees who work Mon, Tue, Wed, and Thu.

    The following table displays examples of a naming convention with country and working day patterns: 

    Work Days Pattern Name Description
    UK xMTWTFx

    Indicates the pattern is applicable to UK team members who work Mon, Tue, Wed, Thu, and Fri.

    UK xMTWxxx Indicates the pattern is applicable to UK team members who work Mon, Tue, and Wed only.
    US xMTWTxx Indicates the pattern is applicable to US employees who work Mon, Tue, Wed, and Thu only.
    US xxTWTxx Indicates the pattern is applicable to US employees who work Tue, Wed, and Thu only.
    UAE SMTWTxx

    Indicates the pattern is applicable for UAE employees who work Sun, Mon, Tue, Wed, and Thu.

  • If you are setting up as the Friday after Thanksgiving as a work days holiday, remember it can be the fifth Friday in November, rather than the fourth Friday. Rather than using recurrence, data load the future Fridays after Thanksgiving with specific dates.

  • If you need to move employees for one work days pattern to another, such as employees in Dubai previously working from Sunday to Thursday who need to move to work from Monday to Friday in response to the 2022 legislative changes, you can use work schedules. For an example, see the community article Dubai - Work Schedules for change to working days.

  • If you need to manage public holidays for employees whose shift patterns require them to work on public holidays, which they can take at another time, or if you offer the ability for employees to work on some standard public holidays and take those days off at another time, consider this solution: 

    • Remove the work days holidays from the work days pattern assigned to these employees. Depending on your situation, this can be all public holidays or only the ones you want team members to be able to switch.

    • Create a new absence accrual rule for the public holidays. Set the maximum limit to the number of public holidays. For example, 8 in the UK.

    • Before or at the start of the year, data load absence records for the public holidays on their standard dates. Team members who want to take the public holiday at another time can cancel the data loaded record and book the day off on another date.