Configure page options
None.
Policy options
| Option | Description |
|---|---|
| Job Description |
Checkbox. If checked, the Job Descriptions process is active and can be enabled for WX users. |
| New Job Description |
Picklist. The lowest level of employee able to start a job description:
|
| Permit Job Description Changes |
Checkbox. If checked, Team Members can edit their own draft Job Descriptions. If unchecked, Team Members can only change their Job Descriptions by copying a pre-existing template from the Job Descriptions library or from another Team Member. Copies then act as draft Job Descriptions for the Team Member. |
| Job Description Match Grades |
Checkbox. If checked, when changing a Team Member Job Description the picklist of available Job Descriptions is restricted to those with grades the same as the Team Member's current job grade, and those that are ungraded. |
| Job Description Repeat |
Number. The number of months between Job Description reviews. |
| Authenticate Job Description Approval |
Checkbox. Not currently supported.If checked, Managers seeking to approve changes to a Team Member's Job Description must confirm their login credentials before approval can take effect. |
Field sets
| Job Description object | |
|---|---|
| Field Set | Purpose |
| Job Description |
Fields displayed in the WX Detail View. |
| Job Description Edit |
Fields displayed in the Job Description Edit dialog. |
| Job Description Tile |
Fields displayed in the WX Job Description Tile. |
Picklist values
None.
Object fields
To rename these custom fields:
-
Go to Setup and in Quick Find enter Override.
-
On the Override page select the:
-
Package hosting the object
-
Language
-
Setup Component = Custom Field
-
Object
-
Aspect = Field Label
-
-
Enter new values in the Field Label Override column
| Job Description object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Action |
Formula (Text) |
|
Action Date |
Formula (Date) |
|
Approved Date |
Date |
|
Confirmed Date |
Date |
|
Grade |
Picklist |
| Key Responsibilities | Long Text Area (32000) |
| Manager Action | Formula (Text) |
| Manager Action Date | Formula (Date) |
| Status | Formula (Text) |
| Team Member | Lookup (Team Member) |
| Team Member Action | Formula (Text) |
| Team Member Action Date | Formula (Date) |
| Title | Text (255) |
| Job Description Library Item object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Active |
Checkbox |
|
Grade |
Picklist |
|
Key Responsibilities |
Long Text Area (32000) |
| Job History object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Effective Date |
Date |
|
Employment |
Master-Detail (Employment Record) |
|
Function |
Text (128) |
| Grade | Text (80) |
| Job | Lookup (Job Library Item) |
| Job Profile | Lookup (Job Profile) |
| Job Title | Text (255) |
| Manager | Lookup (Team Member) |
| Processed Date | Date |
| Salary Band | Lookup (Salary Band) |
| Job Library Item object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Budgeted FTE |
Number (10,0) |
|
Effective Date |
Date |
|
Function |
Text (128) |
| Grade | Text (80) |
| Job Description Library Item | Lookup (Job Description Library Item) |
| Job Profile | Lookup (Job Profile) |
| Job Title | Text (255) |
| Salary Band | Lookup (Salary Band) |
| Job Profile object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Active |
Checkbox |
|
Assessment Layout |
Picklist |
|
Colleague Form Definition |
Lookup (HCM Form Definition) |
| Customer Form Definition | Lookup (HCM Form Definition) |
| Direct Report Form Configuration | Lookup (HCM Form Definition) |
| Family | Text (255) |
| Level | Text (80) |
| Manager Form Definition | Lookup (HCM Form Definition) |
| Mentor Form Definition | Lookup (HCM Form Definition) |
| Other Form Definition | Lookup (HCM Form Definition) |
| Self Form Definition | Lookup (HCM Form Definition) |
| Show Averages To Manager On Assessment | Checkbox |
| Start Form Definition | Lookup (HCM Form Definition) |
| Job Need object (HCM) | |
|---|---|
|
Default Field Label |
Field Type |
|
Area |
Formula (Text) |
|
Competency Library Item |
Lookup (Competency Library Item) |
|
Ideal Score |
Number (2,1) |
| Indicator Library Item | Lookup (Indicator Library Item) |
| Item | Formula (Text) |
| Job Profile | Master-Detail (Job Profile) |
| Maximum Score | Number (2,0) |
| Metrics Library Item | Lookup (Metrics Library Item) |
| Required Level | Lookup (Scale Response) |
| Required Score | Number (16,1) |
| Skill Library Item | Lookup (Skill Library Item) |
| Type | Formula (Text) |
Record types
-
New
-
Manager Draft
-
Team Member Draft
-
Active
-
Closed
Action events
|
Event |
When sent |
|---|---|
|
Approve |
When a confirmed Job Description is approved by the creator's manager. |
| Confirm | When a draft Job Description is confirmed by the creator. |
|
Draft |
When a draft Job Description is edited and saved. |
|
Force |
When a confirmed Job Description is approved without confirmation by the manager. |
|
New |
When a Job Description is created. |
Actions
-
Manager: Add New. Appears when:
-
Job description process is active.
-
No draft job description exists.
-
Next Job Description date is not blank and is today or in the past.
-
-
Manager: Approve or Edit. Appears when:
Job description status is Team Member Draft: the job description has been edited by the Team Member.
-
Team Member: Confirm or Edit. Appears when: Job description status is Manager Draft: the job description has been edited by the manager.
When a job description is agreed, Next Job Description date is advanced by the number of Repeat Months set in the Policy field Job Description Repeat. If Next Job Description is blank it is set to the number of Repeat Months beyond the creation date of the job description.