Work Schedules | Overview

Work schedules in Sage People enable you to define and allocate set working times for your team members. Typically used for hourly paid workers, part time employees, and team members working compressed hours (also known as condensed hours) a work schedule defines working and non-working days and hours in terms of the time segments that make them up.

When a work schedule is assigned to a team member: 

  • The Time Off calendar displays a visual guide to working days with graying applied to days including non-working time.

  • Time off requests correctly exclude non-working days from the duration.

    For example, a team member working to a schedule defining Wednesday as a non-working day and wanting to take Monday to Friday inclusive as time off can raise a single Monday to Friday time off request. Sage People identifies Wednesday as a non-working day and records the request as a four day period.

  • Timesheets display a visual guide to working days with graying applied to days including non-working time.

When a work schedule is assigned to a team member: 

  • The Time Off calendar displays a visual guide to working days with graying applied to days including non-working time.

  • Time off requests correctly exclude non-working days from the duration.

    For example, a team member working to a schedule defining Wednesday as a non-working day and wanting to take Monday to Friday inclusive as time off can raise a single Monday to Friday time off request. Sage People identifies Wednesday as a non-working day and records the request as a four day period.

  • Timesheets display a visual guide to working days with graying applied to days including non-working time.

To set up a work schedule, follow this sequence:

  1. Define working days.

  2. Define time segments within each working day.

  3. Create a work schedule.

  4. Assign working days to a work schedule.

  5. Assign a work schedule to a policy.

  6. If required, assign work schedules to individual team members.

In WX, team members assigned to work schedules—either individually or through their policies—have absence durations calculated in working days as defined by the work schedule.