Work Schedules | Assigning working days to work schedules

1. Select the Work Schedules tab.

2. On the Work Schedules Home page select the Work Schedule Name for the schedule you want to assign working days.

3. From the Working Day Assignments related list select New:

   

   Sage People displays the New Working Day Assignment screen:

   

4. Complete the fields as follows: 

   Field	Description
   Work Schedule	The name of the work schedule to which you are assigning working days. Automatically completed with the name of the work schedule hosting this related list. To choose a different work schedule, select Work Schedule Lookup, find and select the schedule you want.
   Day Sequence Number	An integer indicating the order of this working day in the schedule. Day sequence numbers must start at 1 for each schedule and must be consecutive. You can define sequences of up to 999 days.
   Working Day	The working day associated with the Day Sequence Number in the work schedule. Select Working Day Lookup, find and select the working day you want.

5. Select:

   • Save to save this assignment and display the Working Day Assignment Detail page.

   • Save & New to save this assignment and display a New Working Day Assignment screen to define another.

   • Cancel to discard your changes and return to the Work Schedule Detail page.

6. Repeat the steps to define all the working day assignments for this work schedule. You must define all days in the schedule, with Day Sequence Numbers running consecutively from 1.

7. When complete, redisplay the Work Schedule Detail page for the Schedule you have just defined and check the assignments are correct and the Config Status is set to OK:

   

   The Work Schedule Detail page includes the following read-only fields:

   Field	Description
   Average Weekly Duration	Displayed in hours and minutes (hh:mm). A set of indicative figures calculated using: A 365 day year. Work schedule length in days. The number of working hours in one work schedule. For 7 day schedules, a 365 day year results in an extra day: 52 work schedule periods plus 1 day. Any working hours represented by the extra day are subtracted before calculating the average figures.
   Average Monthly Duration	Displayed in hours and minutes (hh:mm). A set of indicative figures calculated using: A 365 day year. Work schedule length in days. The number of working hours in one work schedule. For 7 day schedules, a 365 day year results in an extra day: 52 work schedule periods plus 1 day. Any working hours represented by the extra day are subtracted before calculating the average figures.
   Average Annual Duration	Displayed in hours and minutes (hh:mm). A set of indicative figures calculated using: A 365 day year. Work schedule length in days. The number of working hours in one work schedule. For 7 day schedules, a 365 day year results in an extra day: 52 work schedule periods plus 1 day. Any working hours represented by the extra day are subtracted before calculating the average figures.
   Config Status	Used to display the status of work schedule configuration. Default messages are available as custom labels: Label name: Working_Day_Sequence_Incorrect Default text: Time segments sequence numbers incorrect Action: Check time segment sequence numbers: Start from 1 Are sequential Are unique - not duplicated Label Name: Working_Day_Times_Incorrect Default text: Start/End times incorrect Action: Check working day time segments: Start times and end times form an unbroken sequence from the start of the working day to the end. Label Name: Work_Schedule_OK Default text: OK Action: None. The schedule has passed validation. Label Name: Work_Schedule_Sequence_Incorrect Default text: Working day assignments sequence numbers incorrect Action: Check working day assignment sequence numbers: Start from 1 Are sequential Are unique - not duplicated

Examples

Standard full time hours

The work schedule example in the table consists of 5 working days of 7.5 each and 2 non working days as days 6 and 7. The automatically calculated Average Weekly Duration is 37.5 hours.

Day Sequence	Working Day
1	7.5 Hour Working Day
2	7.5 Hour Working Day
3	7.5 Hour Working Day
4	7.5 Hour Working Day
5	7.5 Hour Working Day
6	Non Working Day
7	Non Working Day

3 working days pattern across 3 weeks

The work schedule example in the table consists of 3 working days of 12 hours in a pattern across 3 weeks. The table includes the day of the week for reference. When in use, the day of the week of Day 1 draws from the Base Date of the work schedule. See How customers use work schedules to see how this example looks in the WX Absence calendar.

Day sequence	Working day	Day of the week
1	12 Hour Working Day	Monday
2	12 Hour Working Day	Tuesday
3	12 Hour Working Day	Wednesday
4	Non Working Day	Thursday
5	Non Working Day	Friday
6	Non Working Day	Saturday
7	Non Working Day	Sunday
8	Non Working Day	Monday
9	12 Hour Working Day	Tuesday
10	12 Hour Working Day	Wednesday
11	12 Hour Working Day	Thursday
12	Non Working Day	Friday
13	Non Working Day	Saturday
14	Non Working Day	Sunday
15	Non Working Day	Monday
16	Non Working Day	Tuesday
17	12 Hour Working Day	Wednesday
18	12 Hour Working Day	Thursday
19	12 Hour Working Day	Friday
20	Non Working Day	Saturday
21	Non Working Day	Sunday

 

With a multi-week pattern like this, different groups of employees are likely to be working different weeks of it at any one time. To enable that, you need to create a separate work schedule with a different base date for each week.

For example, in a team of 15 team members using this rolling 3 week pattern, on any given week 5 team members are in days 1-7 of the example, 5 team members in days 8-14, and 5 team members in days 15 to 21. To achieve this, create 3 instances of this work schedule with 3 different base dates. The following example illustrates this with screenshots of the WX Absence calendar:

• Team working days 1 to 7: The work schedule base date is 7 January (Monday) and the start date of the work schedule assignment is 7 January:

  

• Team working days 8 to 14: The work schedule base date is 31 December (Monday) and the start date of the work schedule assignment is 7 January:

  

• Team working days 15 to 21: The work schedule base date is 24 December and the start date of the work schedule assignment is 7 January: 

  

4 days on 4 days off

The work schedule example in the table consists of 4 working days of 12 hours followed by 4 non working days. The table includes the day of the week for reference. When in use, the day of the week of Day 1 draws from the Base Date of the work schedule, and the pattern keeps repeating in 8-day cycles.

Day sequence	Working day	Day of the week
1	12 Hour Working Day	Monday
2	12 Hour Working Day	Tuesday
3	12 Hour Working Day	Wednesday
4	12 Hour Working Day	Thursday
5	Non Working Day	Friday
6	Non Working Day	Saturday
7	Non Working Day	Sunday
8	Non Working Day	Monday