Scheduling a new interview

With the introduction of the Outlook Interview Scheduler some changes were made to the existing Application detail page, moving the New Interview and Assign Interviewers buttons to menu options on a new Scheduled Event panel on the page. The panel also includes an Edit Interview menu option. If the new panel is not displayed, follow the steps in Scheduling a new interview to add it to the Application page.

To schedule a new interview using the existing process:

  1. On the Application Detail page go to the Scheduled Event panel and select New Interview:

    Recruit displays the New Interview page:

    The New Interview page is also displayed for each selected candidate when using the Interview Scheduler from a Vacancy Detail page.

  2. Complete the fields as follows:

    Field What to enter

    Interviewer

    The Sage People user to be assigned as the interviewer.

    Interviewer defaults to the person responsible for the current selection stage for that application. To change Interviewer, select Assigned To lookup , find and choose the person you need.

    Location

    Where the interview is to be held. Location typically forms part of the email invitation sent to the candidate, so ensure that you include enough information for an external candidate to find the location.

    Candidate notification emails can include enclosures such as a location map.

    Instructions

    Instructions for the candidate when attending the interview. Instructions are typically included in the email invitation sent to the candidate, so ensure they are clear and concise.

    Date

    The date of the interview. Select in the field to display a calendar. Select a date.

    The time zone is indicated to the left of the field. Date uses your time zone, as set for the User you use to login.

    Time

    The time of the interview. Use the 24 hour clock to avoid confusion.

    The time zone is indicated to the left of the Date field. Time uses your time zone, as set for the User you use to login.

    Duration

    How long the interview is scheduled to last in hours and minutes.

    Notes section

    Description

    A short description of the purpose of the interview. Description is not disclosed to the candidate, but is included on the Calendar Event Interview page for interviewers.

    Reminder section

    Before start

    Checkbox and picklist. If you want the interviewer(s) to be reminded of the interview, check the box and select the length of time before the interview for the reminder to be sent.

  3. Select Save.

    • The details are saved.
    • The email interview invitation is sent to the Candidate.
    • The interview is added to the Salesforce calendar for the interviewer(s).
    • If you have set a reminder, the reminder shows as a standard event reminder at the specified time before the interview.