Work Days Patterns | Business context

Introduction

A work days pattern defines the working days of a week and recurring and non-recurring public holidays. Work days patterns are typically used by organizations operating in more than one country to define the working week for each country, or by organizations with different working week arrangements for groups of employees in a single country. Work days patterns enables an organization to customize their weekly regional working days and approach to public holidays.

You can customize work days patterns as follows:

• Country by country, then assigned to the policies used by each country.

• For individual team members, then assigned to the team member through their Employment Record.

Features

• For Human Resources:

  • HR can configure recurring Holidays with no need to revisit each year.

  • HR can data load ad-hoc and for the years ahead for specific public holidays.

• For managers and team members:

  • The Absence calendar in WX displays the working and non-working days and public holidays from the work days pattern alongside absence bookings. This means: 

    • WX users can see their colleagues', teams', and managers' absence requests, public holidays, and other non-working days.

    • When members of a team are in different countries, the different public holidays are visible in the calendar.

    • When team members submit absence requests, managers can verify the dates against the calendar.

How to use work days pattern

Work days patterns can be assigned to individual team members and to policies to support the management of timesheets, vacation/PTO and absence. Work days patterns can be exported and imported to enable copying between organizations.

Team members are assigned to an HR Department, which in turn has an associated policy. The associated policy determines the work days pattern assigned to the team member. However, you can also add an override to a team member's Employment Record to supersede the associated policy. For example, if the policy is full time, Monday-Friday and the team member works part time or does not work the schedule associated with the inherited policy, the policy can be superseded with an override policy created and selected, as illustrated in the following image:

Public holidays associated with a work days patterns can be:

• Ad-hoc, one-off dates, typically government or state events.

• Recurring with a defined pattern. For example: the first Monday in May, or July 4.

• Recurring but where dates differ every year, such as Western or Orthodox Easter.

A typical work days pattern for the United States looks something like the following screenshot:

For more information about setting up work days patterns, see Work days patterns.