Enable candidate access to vacancies

Candidates use the Guest User profile to access vacancies on the Candidate Experience portal. You need to modify Sage People sharing rules to grant the appropriate level of access.

  1. Go to Setup > Security > Sharing Settings.

  2. Select the Manage sharing settings for: picklist and choose Vacancy.

  3. Scroll down to the Vacancy Sharing Rules section and select New:

    Sage People displays the Setup Vacancy Sharing Rule page.

  4. Complete the fields as follows:

    Field What to enter
    Label Enter Public Vacancy.
    Rule Name Automatically completed for you with the Label you entered. Leave the default value: Public_Vacancy.
    Description Enter a brief description, for example: To enable candidate access to vacancies on the Candidate Experience Portal.
    Rule Type Radio button. Select Guest user access, based on criteria.
    Criteria

    Fields displayed when you select Rule Type. Complete two rows with the following values:

    Field: select Advertise On Candidate Portal
    Operator: select equals
    Value: enter True

    Field: select Status
    Operator: select equals
    Value: enter Active
    Additional Options Checkbox. Unchecked by default; leave unchecked.
    Share with Picklist. Select Candidate Portal Site Guest User
    Access Level Picklist. Select Read Only

  5. Select Save.

    Sage People displays a confirmation message:

  6. Select OK.
  7. On the Sharing Settings page for the Vacancy object scroll down to the Vacancy Sharing Rules section and select New.

  8. On the Setup Vacancy Sharing Rule page complete the fields as follows:

    Field What to enter
    Label Enter Applicant Vacancy.
    Rule Name Automatically completed for you with the Label you entered. Leave the default value: Applicant_Vacancy.
    Description Enter a brief description, for example: To enable candidate access to vacancies on the Candidate Experience Portal.
    Rule Type Radio button. Select Based on criteria.
    Criteria

    Fields displayed when you select Rule Type. Complete two rows with the following values:

    Field: select Advertise On Candidate Portal
    Operator: select equals
    Value: enter True

    Field: select Status
    Operator: select equals
    Value: enter Active
    Additional Options Checkbox. Checked by default; leave checked.
    Share with Picklists. Select Public Groups and All Customer Portal Users
    Access Level Picklist. Select Read Only

  9. Select Save.

    Sage People displays a confirmation message.

  10. Select OK.

Salesforce sends a Processing complete confirmation email to the initiating user when the sharing rules have been successfully saved.