Customizing default Performance Management emails
Role: HR Administrator
You can customize the emails sent by Performance Management for your organization's needs. You can modify the English texts as well as the translations supplied by Sage People by adding local overrides to the custom labels in each language you require. Making significant changes to the English labels can mean the default Sage People translations are no longer representative of the English content and you need to do the related changes to the translations.
For more information about adding translations to custom labels, see Changing the text of a Custom Label.
You can disable the default Performance Management emails if your org does not need them, or if you prefer to set up custom email notifications for Enhanced Objectives and Feedback using Action Events. Action Events are available for the following scenarios:
-
Comment in a Conversation
Event When sent Related object Added Send to Manager
When a team member adds a comment to the Conversation with their manager or to one of their objectives.
spperfmgmt__Comment__c
Added Send to Team Member
When a manager adds a comment to their Conversation with the team member, or to one of the team member's objectives.
spperfmgmt__Comment__c
-
Enhanced Objectives
Event
When sent
Related object Closed Send to Manager
When an objective is closed by a team member.
spperfmgmt__Objective__c Closed Send to Team Member
When an objective is closed by the team member's manager.
spperfmgmt__Objective__c Revealed Send to Manager
When an objective is activated by a team member.
spperfmgmt__Objective__c Revealed Send to Team Member
When an objective is activated by the team member's manager.
spperfmgmt__Objective__c Review Date
When an objective is due a review.
Review Date can be used to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date).
spperfmgmt__Objective__c Reviewed Send to Manager
When a team member adds a review to one of their objectives.
spperfmgmt__Objective_Review__c Reviewed Send to Team Member
When a manager adds a review to one of the team member's objectives.
spperfmgmt__Objective_Review__c -
Feedback
Event
When sent
Related object Received Send to Manager
When a Feedback request about a Team Member receives a response, sent to the manager.
spperfmgmt__Feedback_Response__c Received Send to Team Member
When a Feedback request about a Team Member receives a response, sent to the Team Member.
spperfmgmt__Feedback_Response__c -
Feedback Request
Event
When sent
Related object Incoming
When a recipient receives a request to provide Feedback about a Team Member
spperfmgmt__Feedback_Provider_v2__c
Objective Revealed email
Custom Label Name | Default value | |
---|---|---|
1 | Objective_Status_Change_Notification_Subject |
An Objective was {0}. where {0} is the status change populated by Objective_Verb_Revealed |
2 and 3 | Objective_Verb_Revealed | Revealed |
4 | Objective_Status_Change_Notification_Body |
{0} (1) an objective: {2} where {0} is the name of the Team Member {1} is the status change populated by Objective_Verb_Revealed {2} is the Objective title |
5 | Objective_Status_Change_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
Group Objective Revealed email
Custom Label Name | Default value | |
---|---|---|
1 | Group_Objective_Status_Change_Notification_Subject |
A group Objective was {0}. where {0} is the status change populated by Objective_Verb_Revealed |
2 and 3 | Objective_Verb_Revealed | revealed |
4 | Group_Objective_Status_Change_Notification_Body |
{0} (1) the objective {2} for your group {3} where
|
5 | Objective_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
Objective Closed email
Custom Label Name | Default value | |
---|---|---|
1 | Objective_Status_Change_Notification_Subject |
An Objective was {0}. where {0} is the status change populated by Objective_Verb_Closed |
2 and 3 | Objective_Verb_Closed | Closed |
4 | Objective_Status_Change_Notification_Body |
{0} (1) an objective: {2} where
|
5 | Objective_Status_Change_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
Group Objective Closed email
Custom Label Name | Default value | |
---|---|---|
1 | Group_Objective_Status_Change_Notification_Subject |
A group Objective was {0}. where {0} is the status change populated by Objective_Verb_Closed |
2 and 3 | Objective_Verb_Closed | closed |
4 | Group_Objective_Status_Change_Notification_Body |
{0} (1) an objective {2} for your group {3} where
|
5 | Objective_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
You are now a Watcher email
Custom Label Name | Default value | |
---|---|---|
1 | Watchers_Add_Update_Notification_Subject |
You are now a Watcher for an Objective |
2 | Watchers_Add_Update_Notification_Body |
You have been added as a Watcher of {0}''s Objective: {1} where
|
3 | Objective_Status_Change_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
Objective has been aligned email
Custom Label Name | Default value | |
---|---|---|
1 | Objective_Aligned_Notification_Subject |
An Objective has been aligned with one of your Objectives |
2 | Objective_Aligned_Notification_Body |
{0} has aligned their Objective {1} with your Objective {2}. where
|
3 | Objective_Status_Change_Notification_Body_Link |
View Objective: {0} where {0} is the link to the Objective |
New comment email
Custom Label Name | Default value | |
---|---|---|
1 | Conversation_Notification_New_Comment_Subject |
New Comment in Conversation |
2 | Conversation_Notification_New_Comment_Body_Intro |
{0} added a new comment in your Conversation: where {0} is the name of the person who added the comment. |
3 | Conversation_Notification_Body_Link |
Select to view the conversation: {0} where {0} is the link to the Conversation. |
Edited comment email
Custom Label Name | Defaul value | |
---|---|---|
1 |
Conversation_Notification_Edited_Comment_Subject |
Edited comment in Conversation |
2 | Conversation_Notification_Edited_Comment_Body_Intro |
{0} edited a comment in your Conversation: where {0} is the name of the person who edited the comment. |
3 | Conversation_Notification_Edited_Comment_Body_Previous |
Previous content: {0} where {0} is the content of the comment before editing. |
4 | Conversation_Notification_Edited_Comment_Body_New |
New content: {0} where {0} is the content of the comment after editing. |
5 | Conversation_Notification_Body_Link |
Select to view the conversation: {0} where {0} is the link to the Conversation. |