Events you can use to trigger action events
To configure when emails for action events offset from a date are sent, see:
-
For events related to objects in the Performance Management package (related to Conversations, Enhanced Objectives, and Feedback): Scheduling the Action Emails batch job
-
For all other events: Configuring action event send time
Absence
Event |
When sent |
---|---|
Alert |
When an absence notification triggers a pre-defined alert. |
Approve |
When an absence notification is approved by a manager. |
Change | When an absence notification is changed. |
Delete |
When an absence notification is deleted. |
Evidence |
When an absence notification triggers a request for evidence. |
New |
When an absence notification is created. |
Reject |
When an absence notification is rejected by a manager. |
Bank Detail
Event | When sent |
---|---|
Change | When a bank detail record is edited. |
Delete | When a bank detail record is deleted. |
New | When a bank detail record is added. |
Benefit
Event |
When sent |
---|---|
Change |
When a Benefit record is changed. |
End | When a Benefit record is edited. |
New |
When a Benefit record is created. |
Bonus
Event |
When sent |
---|---|
|
When the Send Email checkbox on the Bonus Edit page is checked. The Send Email checkbox is not included on the Bonus Edit page by default and must be added to the Page Layout. |
Check In/Out
Event |
When sent |
---|---|
In |
Not used |
Out |
Not used |
Comment
Event | When sent | Related object |
---|---|---|
Added Send to Manager |
When a team member adds a comment to the Conversation with their manager or to one of their objectives. |
spperfmgmt__Comment__c |
Added Send to Team Member |
When a manager adds a comment to their Conversation with the team member, or to one of the team member's objectives. |
spperfmgmt__Comment__c |
Competency Assessment
Event |
When sent |
---|---|
Close |
When a Competency Assessment is closed and the results are made available to the manager and, optionally, the team member. |
Draft |
When the role or dates are amended before a Competency Assessment is started. |
New |
When a Competency Assessment is created. |
Reveal |
When the results of the Competency Assessment are made available to the team member if they were withheld on closing. |
Start |
When a Competency Assessment starts and assessors are asked to provide feedback. |
Continuous Feedback
Event |
When sent |
---|---|
Close |
When a continuous feedback performance review is closed. |
Edit Latest |
When the most recent continuous feedback comment is edited. |
New |
When a continuous feedback comment is added. |
Development Needs
Event |
When sent |
---|---|
Approve |
When a Development Need is approved by a manager. |
Draft |
When a Development Need is edited by a team member or manager. |
New |
When a Development Need is added to a team member profile by the team member or manager. |
Review Date |
When a Development Need Review Date is today. The trigger date can be offset* from the Review Date. |
* Action events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Education History
Event |
When sent |
---|---|
Draft |
When a draft Education History entry is edited and saved. |
New |
When an Education History entry is created. |
Employment Record
Event |
When sent |
---|---|
Anniversary |
When an anniversary of the Start Date is today. |
Change |
When the field Trigger Action Email on the Employment Record is set to Change. Trigger Action Email is automatically set to Change when the Job Effective Date field is changed. |
Contract End Date |
When the contract period ends. The trigger date can be offset* from the Contract End Date. |
End |
|
End Date |
When this employment ends. The trigger date can be offset* from the End Date. |
Last Working Date |
On the last day worked for this employment. The trigger date can be offset* from the Last Working Date. |
Probation End Date |
When the probation period ends. The trigger date can be offset* from the Probation End Date. |
Start |
|
Start Date |
When this employment starts. The trigger date can be offset* from the Start Date. |
* Action events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Enhanced Objective
Event |
When sent |
Related object |
---|---|---|
Closed Send to Manager |
When an objective is closed by a team member. |
spperfmgmt__Objective__c |
Closed Send to Team Member |
When an objective is closed by the team member's manager. |
spperfmgmt__Objective__c |
Revealed Send to Manager |
When an objective is activated by a team member. |
spperfmgmt__Objective__c |
Revealed Send to Team Member |
When an objective is activated by the team member's manager. |
spperfmgmt__Objective__c |
Review Date |
When an objective is due a review. Review Date can be used to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
spperfmgmt__Objective__c |
Reviewed Send to Manager |
When a team member adds a review to one of their objectives. |
spperfmgmt__Objective_Review__c |
Reviewed Send to Team Member |
When a manager adds a review to one of the team member's objectives. |
spperfmgmt__Objective_Review__c |
Experience/Work History
Event |
When sent |
---|---|
Approve | When a draft Work History entry is approved by the Team Member's manager. |
Draft |
When a draft Work History entry is edited and saved. |
New |
When a Work History entry is created. |
Feedback
Event |
When sent |
Related object |
---|---|---|
Received Send to Manager |
When a Feedback request about a Team Member receives a response, sent to the manager. |
spperfmgmt__Feedback_Response__c |
Received Send to Team Member |
When a Feedback request about a Team Member receives a response, sent to the Team Member. |
spperfmgmt__Feedback_Response__c |
Feedback Request
Event |
When sent |
Related object |
---|---|---|
Incoming |
When a recipient receives a request to provide Feedback about a Team Member |
spperfmgmt__Feedback_Provider_v2__c |
Form
Event |
When sent |
---|---|
Approve | When a submitted form is approved by one of the designated approvers. |
Reject |
When a submitted form is rejected by one of the designated approvers. |
Start |
When a Form is started by a Team Member. |
Submit |
When a Form is submitted by a Team Member |
HR Requests
Event |
When sent |
---|---|
Approve | When an |
Draft |
When an |
Finalize |
When an |
New |
When an |
Recall |
When an |
Reject |
When an |
Finalize |
When an |
Job Description
Event |
When sent |
---|---|
Approve |
When a confirmed Job Description is approved by the creator's manager. |
Confirm | When a draft Job Description is confirmed by the creator. |
Draft |
When a draft Job Description is edited and saved. |
Force |
When a confirmed Job Description is approved without confirmation by the manager. |
New |
When a Job Description is created. |
Metrics Review
Event |
When sent |
---|---|
Draft |
When a metrics review is edited by the manager or HR. |
New |
When a metrics review is created by the manager or HR. |
Sign |
When a metrics review is signed by the team member. |
Microsoft Calendar Integration
Event | When sent |
---|---|
Authentication Required |
Sent when the team member is first configured for calendar integration. |
Authentication Expired |
Sent when the team member's access to calendar integration has expired. |
Authentication Requested Date |
Sent when the team member has not enrolled for calendar integration after a set period*. Select the period to wait and whether this is days or months. |
* Action events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Objectives
Event |
When sent |
---|---|
Approve |
When an objective is approved by a manager. |
Close |
When an objective is closed by a manager. |
Confirm |
When an objective is confirmed by a team member. |
Delete | When an objective is deleted. |
Draft |
When an objective is edited by a team member or manager. |
Force |
When an objective is set without confirmation by a manager. |
New |
When an objective is created by a team member or manager. |
Reject |
When a draft objective is rejected. |
Reveal |
When a draft objective is revealed by the team member or manager. |
Review |
When an objective is reviewed by a team member or manager and not closed. |
Review Date | When an objective review date is today. The trigger date can be offset* from the Review Date. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Passports
Event |
When sent |
---|---|
Change |
When a Passport record is edited and saved by the team member. |
Expiry Date | When a Passport record reaches a given offset from the Expiry date. Specify the offset* as a number of days or months from the Expiry Date when defining the action event. Offsets can be positive (after the date), negative (before the date), or zero (on the date). |
New |
When a Passport record is created by the team member. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Performance Review
Event |
When sent |
---|---|
Approve |
When a senior manager or HR approves a performance review. |
Draft |
When a manager or team member enters text into their part of a performance review. |
New |
When a performance review is created. |
Reject |
When a senior manager or HR rejects a performance review. |
Reveal |
When a team member or manager reveals a performance review to the other. |
Review Date |
When a Performance Review Review Date is today. The trigger date can be offset* from the review date. |
Sign |
When a team member or manager signs a performance review. |
Submit |
When a manager submits a performance review for HR approval. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Personal Details
Event |
When sent |
---|---|
Change |
When a Personal Details entry is edited and saved in WX. An action event can be triggered when a team member changes and saves any of the fields in the Team Member: WX Personal Details Trigger Action Email field set and Employment Record: Personal Details Action Email field set. Base the email template on the team member object. To include changed fields in an action event email template use the merge field: {!changes} |
Recognition
Event |
When sent |
---|---|
New |
When a Recognition award is created. |
Salary
Event |
When sent |
---|---|
|
When the Send Email checkbox on the Salary Edit page is checked. The Send Email checkbox is not included on the Salary Edit page by default and must be added to the Page Layout. |
Skills
Event |
When sent |
---|---|
Approve |
When a Skill is edited or approved by a manager. |
Delete |
When a Skill is deleted by a team member or manager |
Draft |
When a Skill edited by a team member or manager. |
Expiry Date |
When a Skill Expiry Date is today. The trigger date can be offset* from the Expiry Date. |
New |
When a Skill is added to a team member profile by a team member or manager. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Succession Plan
Event |
When sent |
---|---|
Draft |
When a succession record for a team member is edited. |
New |
When a successor is nominated for a team member. |
Talent Plan
Event |
When sent |
---|---|
Draft |
When a Talent Plan is edited. |
New |
When a Talent Plan is created. |
Targets
Event |
When sent |
---|---|
Confirm |
When a Target is confirmed. |
Draft |
When a Target is edited. |
New |
When a Target is created. |
Review |
When a Target is reviewed. |
Tax Form Verify
Event | When sent |
---|---|
Employment Change | When the details required by tax forms on the team member's employment record change. |
Team Member Change | When the details required by tax forms on the team member record change. |
Work Location Change |
When the details of the work location linked to an employment record change. |
Team Member
Event |
When sent |
---|---|
Birthday |
When a team member's birthday is today. |
Hire Date |
When a team member's Hire Date is today. The trigger date can be offset* from the Hire Date. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Timesheet
Event |
When sent |
---|---|
Approve |
When a Timesheet is approved. |
Draft |
When a Timesheet is saved. |
New |
When a Timesheet is created. |
Reject |
When a Timesheet is rejected. |
Submit | When a Timesheet is submitted for approval. |
Training
Event |
When sent |
---|---|
Approve |
When a Training request is approved by the manager. Applicable when Require Approval For Training is selected in the policy and an approval process is configured. |
Delete |
When a Training request is deleted. |
Draft |
When a Training request is edited by a team member or manager. |
New |
When a new Training request is entered by a team member or manager. Applicable when Manager Confirms Training is selected in the policy. |
Reject |
When a Training request is rejected by the Manager. Applicable when Require Approval For Training is selected in the policy and an approval process is configured. |
Results |
When a value is added to the Training Results field and the record saved. |
Start Date |
When a Training request Start Date is today. The trigger date can be offset* from the Start Date. The notification email triggered by Start Date is only sent when the Training record includes an Approved date. |
Submit |
When a Training request is saved by a Team Member and submitted for Manager approval. Applicable when Require Approval For Training is selected in the policy and an approval process is configured. |
* Action Events can use these dates to calculate a trigger date by applying an offset. Offsets can be in days or months and can be positive (after the date), negative (before the date) or zero (on the date). |
Vacation/PTO
Event |
When sent |
---|---|
Alert |
When a Vacation request or Absence notification triggers a pre-defined alert. |
Approve |
When a Vacation request or Absence notification is approved by a Manager. |
Change |
When a Vacation request or Absence notification is changed. |
Delete |
When a Vacation request or Absence notification is deleted. |
Evidence |
When a Vacation request or Absence notification triggers a request for evidence. |
New |
When a Vacation request or Absence notification is created. |
Reject |
When a Vacation request or Absence notification is rejected by a Manager. |
Visas
Event |
When sent |
---|---|
Expiry Date |
When a Visa record reaches a given offset from the Expiry date. Specify the offset as a number of days or months from the Expiry Date when defining the Action Event. Offsets can be positive (after the date), negative (before the date), or zero (on the date). |