Auto-populate Days/Hours on absence records

Customer idea: configuration guidance for IDEA-311

Understand how to auto-polulate Days/Hours on absence records in Sage.

Resolution

Step 1 - Understand the standard behavior

When you create a new absence in the HR portal, the system doesn't populate the Days/Hours by default.

If the reason you select in part of the team member's Absence Accrual Pattern, saving the record populates Calculated length. The system does this using the contracted days or hours for the dates you select.

Without automation, you can copy the calculated value into Days/Hours, or enter an override.

Step 2 - Configure the record-triggered flow

Use a record-triggered flow on the Absence object to copy Calculated Length into Days/Hours after you save the absence.

Setting	Configuration
Object	Absence.
Trigger	When you create or update a record.
Entry conditions	Calculated Length isn't null, Days/Hours isn't equal to Calculated Length, and Absence Accrual Seniority isn't null.
Updated record behavior	Run only when you update a record to meet the condition requirements.
Optimization	Actions and Releated Records, with the asynchronous path enabled as shown.

Step 3 - Updates the Days/Hours field

Add an Update Records element and use the triggering Absence record. Set Days/Hours to the Calculated Length value from that record.

Important The screenshots show the flow running after save and using an asynchronous path. Validate the logic and deployment approach in the target organization before activation.

Step 4 - Confirm the result

Create and save an absence that meets the entry conditions. Confirm the system has populated the Calculated Length and that the flow copies the same value into Days/Hours.

Before Save:

After Save: